Accounting Confessions of a Businesswoman, Part 4

 

I’ve barely started this post and I already feel naked. Last year was difficult for a multitude of reasons, and the hard and fast truth of it is that my business was one of the bigger ones. I won’t sugarcoat it or try to distract you with pretty words – although maybe some nice photos might help? At times this journey with FreshBooks has felt like picking up the rug only to discover the dirt underneath, or putting on makeup to hide the flaws. It’s made me take a very real, very deep look into my future and the future of this site.

 

 

Blogging is a funny business. It’s not even one that existed in a professional capacity when I started Design Crush almost eleven years ago, and it’s definitely not a career path I planned for myself. But I fell in love and absolutely adore what I do here, and at times probably border on being a bit of a workaholic because of it. But what was once one person sitting behind a desk or on a couch or at a dining room table putting something out into the void of the internet is now a career that includes teams, financial backers, and the dreaded pivot to video. Algorithms seem to change with every week, decimating audiences that have been hard-fought for. Then there’s the game of comparison, and reminding oneself that someone else’s endgame isn’t going to look the same as your middle. So is this my middle or am I nearing my end? Who knows.

 

 

What I do know is that even ten years later I’m still figuring it out as I go.

Last year I was able to get the financial side of Design Crush on lockdown with the help of FreshBooks, and I can honestly say that thanks to them I don’t hate dealing with money nearly as much as I once did. Having all of my invoices present and accounted for on a platform that’s well designed and intuitive with a slew of other features that I actually use has made it loads less painful. It’s so gratifying to see the charting of my earnings throughout the year, and time previously spent on my finances can be dedicated towards making those numbers go up! (Because no, product offers unfortunately do not pay the bills.)

 

 

Like I said, I’m far from having it all figured out. I don’t want to hire a team or have financial backers or pivot to video, and I never did. But one of the most important qualities any small business owner can have is adaptability and I’m certain some changes will be inevitable. And when they show up I’ll learn to roll with the punches just like I have over the last decade. (DECADE!)

Thanks for coming along with me on this four part journey! It’s been eye-opening  and mildly nauseating to say the least, but I wanted to give you an honest look at what goes on behind the scenes and through my mind – usually at all hours of the night. If you missed the first three parts of the series with FreshBooks you can catch up here, here, and here.

 

This post sponsored by FreshBooks. All words and opinions are my own, as always. Thank you for supporting the brands that help keep Design Crush creating fresh content!

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12 Task Lamps

Oyler Two Head Task Lamp // Crosby Schoolhouse Desk Lamp
Kennedy Table Task Lamp // Iroh Metal Adjustable 23″ Desk Lamp

I’ve found lighting has everything to do with how productive I can be in a day. If I don’t turn on a lamp in the room I’m working in before mid-afternoon, I definitely go slower as the sun drops in the sky. Most days this means switching on the task lamp that’s on my desk. Task lamps have a classy, literary look about them that’s especially welcoming during the winter months – here’s a hot dozen.

 

Dylan Bullet Shaped Dual Head LED Table Lamp // Renton Task 33″ Desk Lamp
Ina Task Lamp // Wooden Task Lamp

 

Gold-Dipped Task Lamp // Anna Desk Lamp
Scoop Table Lamp // Edris Metal Globe Desk Lamp

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Accounting Confessions of a Businesswoman, Part 3

 

I’m filling your screen with pretty home photos because I finished my extended 2016 taxes two weeks ago and I’m still recovering. Putting myself – and my accountant – through that mess only served to support my decision to move on to a more informed process, making this third post about using FreshBooks very timely. Up until this point I think I’ve taken for granted everything that’s going on behind the scenes after I enter invoices, receipts, etc., but now I’m very much looking forward to handing over a completely organized file on time next April.

 

 

But before I get into a few more of my favorite FreshBooks features, I wanted to share a few things I do to get in the right mindset for conquering my arch-nemesis: numbers. Math has never been my strong suit, and even though FreshBooks takes care of the actual calculating for me, it still stresses me out and I want to be as focused as possible when starting.

• Make a cup of tea or coffee, the ritual will help calm your nerves.
• Put on comfortable clothes.
• Light your favorite candle or diffuse some essential oils.
• Turn off the TV and turn on some music, I like classical when I’m working.
• Grab and snack and make sure you go to the bathroom beforehand to avoid interruptions.
• Try to conquer things during your most productive hours – for me it’s early evening.

 

 

Okay, now we’re settled and ready to rock.

As I dive deeper into everything FreshBooks offers, I’ve been using the Projects function that’s a godsend when working with a team or collaborator on blog posts or freelance jobs. Basically, you can invite others in to manage and share information, files and, updates so that you’re all on the same page and no detail gets forgotten. Employees can access the full project, contractors can see steps and invoice you when everything is complete, and clients can share feedback and track progress. I love that it’s a centralized place for files too, no more digging through long chains of never-ending emails!

Projects features: simple project management, collaborate with employees, contractors, and clients, share images and files, centralize conversations, current project overview

 

 

 

As we roll into Q4 I’m also paying way more attention to Design Crush’s profitability for the year. FreshBook‘s dashboard makes it plain as day where things stand so I can take a look at where I can improve or what’s going exceptionally well. Reporting takes care of calculating profit and loss statements and the other small business financial reports that I’ll need come tax time without giving me a panic attack. The numbers are all in one place and my accountant can put the Advil back in the medicine cabinet.

Reports features: clear breakdown of spending, filtered custom reports, summary of outstanding revenue, profit and loss report, expense report, invoice details report, the ability to download reports to Excel

 

 

Our final FreshBooks post will be in January, when I’ll spill my guts about how this past year has really gone financially. If you have any questions about FreshBooks I’d love to try and help get answers for you from their award-winning rockstars in customer service. In the meantime, you can sign up for a free monthlong trial right here!

This post sponsored by FreshBooks. All words and opinions are my own, as always. Thank you for supporting the brands that help keep Design Crush creating fresh content!

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Pen UNO

 

Don’t you just love the feeling of finding the perfect pen? One that sails across paper, won’t smear, and hopefully doesn’t run out of ink too quickly. I’m anxious to try out Pen UNO, a sleek and minimal aluminum pen available in five colors – space grey, gold, rose gold, red, and black. It uses a Hi-Tec C Coleto gel ink cartridge which is widely available online in a variety of colors and line-weights.

 

 

 

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Accounting Confessions of a Businesswoman, Part 2

 

Time once again to drop all pretense for part two of my yearlong financial journey with FreshBooks! In part one, back in April, I shared how I’ve approached the financial side of my business up until this year – in short, it’s not my strong suit and I’m doing all I can to remedy that.

In the past three months I’ve gained so much more confidence when it comes to invoicing, and I’ve also saved time thanks to all of the features I outlined in part one. I love how easy it is to access recurring client’s information as well as the visual representation of how much I’m earning. In the name of transparency blogging is going through a season of change once again, and the green is not as prevalent as in the past. The number one rule of being a blogger is being adaptable, and diversifying my income is a huge deal.

 

 

One way I’m doing that, aside from writing for larger corporate sites, is contacting sponsors directly more often. For a long time I didn’t have to pitch brands, but over time that’s changed and FreshBooks‘s estimate feature helps me navigate the steps that follows. After talking to a new brand – and them hopefully falling head over heels for my pitch! – it’s time to spell out my proposal with a dollar sign in front of it. It’s here that I’m able to outline deliverables Design Crush will be providing and the breakdown of pricing for each.

Estimate features: know when a client has viewed your estimate, add discounts, automatic tax calculations, transform your estimates into ready-to-pay invoices, client approval with one click

 

 

After signing a contract I can kick things off, whether it’s for Design Crush or a graphic design project on the side. With FreshBooks‘s time tracking feature I can map out my day and make sure I’m accounting for every billable hour. This is super helpful to me in a number of ways, especially when it comes to do future estimates for similar projects. I’m forever trying to become more efficient – the thought of hiring someone to feed me three square meals a day while I work has occurred to me – and time tracking is valuable in showing me where I can streamline even further. I can literally start a timer and hit stop when I’m done! When the project is wrapped up I can pull all of the tracked time into an invoice and send it off.

Time tracking features: team time tracking, clear breakdown of your day, view team members’ time, easy to use timer, detailed time entry notes, automatically bill for tracked hours

 

 

I’m already digging deeper into FreshBooks and am looking forward to what the quarter brings in terms of making me feel more like a well rounded businesswoman. If you have any questions about FreshBooks I’d love to try and help get answers for you from their award-winning rockstars in customer service. In the meantime, you can sign up for a free monthlong trial right here!

This post sponsored by FreshBooks. All words and opinions are my own, as always. Thank you for supporting the brands that help keep Design Crush creating fresh content!

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